Childcare: A Comprehensive Guide to Starting and Managing a Successful Daycare Business in Calgary

Starting and managing a daycare business in Calgary can be a fulfilling and profitable venture. With the increasing demand for quality childcare services, there is a significant opportunity for entrepreneurs to make a positive impact on families while running a successful business.


Accounting Firm CALGARY

12/3/20238 min read

people sitting on blue carpet
people sitting on blue carpet


Starting and managing a daycare business in Calgary can be a fulfilling and profitable venture. With the increasing demand for quality childcare services, there is a significant opportunity for entrepreneurs to make a positive impact on families while running a successful business. In this comprehensive guide, we will explore the key aspects of starting and managing a daycare business in Calgary, including legal requirements, business planning, marketing strategies, financial considerations, and more. Whether you are a new entrepreneur or an experienced business owner, this guide will provide you with valuable insights to navigate the world of childcare and set yourself up for success.

Understanding the Childcare Industry

Before diving into the specifics of starting a daycare business, it is essential to gain a thorough understanding of the childcare industry. The demand for childcare services has been steadily increasing over the years, driven by factors such as the rising number of dual-income families and the growing importance of early childhood education. According to recent statistics, the number of children in need of childcare in Calgary continues to rise, creating a significant market for daycare providers. By offering high-quality and reliable care, you can position your daycare business as a trusted resource for parents in need.

Conducting Market Research for Your Daycare Business

Market research is a crucial step in the process of starting a daycare business. It helps you gain insights into the local market, understand your target audience, and identify opportunities for differentiation. Here are some key factors to consider during your market research:

  1. Demographics: Analyze the population demographics in your target area, including the number of families with young children, income levels, and cultural diversity. This information will help you tailor your services to meet the specific needs of your community.

  2. Competitor Analysis: Identify existing daycare providers in your area and analyze their services, pricing, and reputation. Look for gaps in the market that you can capitalize on, such as specialized programs or extended operating hours.

  3. Parent Preferences: Conduct surveys or interviews with parents to understand their preferences when it comes to childcare. Find out what factors are most important to them, such as safety measures, educational curriculum, or flexible scheduling.

  4. Licensing and Regulations: Familiarize yourself with the licensing and regulatory requirements for daycare businesses in Calgary. This will ensure that you operate within the legal framework and maintain compliance with safety and quality standards.

Developing a Business Plan for Your Daycare

A well-crafted business plan is essential for the success of your daycare business. It serves as a roadmap, outlining your goals, strategies, and financial projections. Here are the key sections to include in your daycare business plan:

Executive Summary

Provide an overview of your daycare business, including its mission statement, target market, and unique selling proposition. Summarize the key highlights of your business plan to capture the attention of potential investors or lenders.

Business Description

Describe your daycare business in detail, including its legal structure, location, facilities, and services offered. Highlight any unique features or competitive advantages that set your business apart from others in the market.

Market Analysis

Present the findings of your market research, including demographic data, competitor analysis, and parent preferences. Identify your target market segments and explain how you plan to attract and retain customers.

Marketing and Sales Strategies

Outline your marketing and sales strategies to reach and attract your target audience. This may include online and offline marketing tactics, partnerships with local organizations, and referral programs. Emphasize the importance of building strong relationships with parents and fostering a positive reputation in the community.

Organization and Management

Detail the organizational structure of your daycare business, including the roles and responsibilities of key personnel. Highlight the qualifications and experience of your staff, as well as any professional affiliations or certifications.

Financial Projections

Provide a comprehensive financial forecast for your daycare business, including revenue projections, operating expenses, and profitability analysis. Consider factors such as enrollment capacity, pricing strategy, and anticipated growth rates. Include a contingency plan to address any potential financial challenges that may arise.

Legal and Regulatory Compliance

Explain the licensing and regulatory requirements for operating a daycare business in Calgary. Discuss the steps you have taken to ensure compliance with safety standards, staff qualifications, and record-keeping obligations.

Risk Management

Identify potential risks and challenges that may impact your daycare business, such as staff turnover, health and safety incidents, or changes in government regulations. Develop strategies to mitigate these risks and outline your contingency plans.

Implementation Plan

Outline the steps you will take to launch and operate your daycare business. Include a timeline for key milestones, such as licensing approvals, facility setup, staff recruitment, and marketing campaigns. Assign responsibilities to team members and establish a monitoring and evaluation process to track progress.

Exit Strategy

While it may seem premature to consider an exit strategy when starting a daycare business, having a plan in place can provide peace of mind and guide future decisions. Outline potential exit options, such as selling the business or transitioning to new management, and consider factors such as timing, valuation, and succession planning.

Securing Funding for Your Daycare Business

Once you have developed a solid business plan, securing funding for your daycare business is the next critical step. Depending on your financial situation and the scale of your operations, you may need to explore various funding options. Here are some common sources of funding for daycare businesses:

  1. Personal Savings: Investing your personal savings is a common way to fund the initial startup costs of your daycare business. This demonstrates your commitment and dedication to the venture.

  2. Family and Friends: Consider approaching family members or close friends who may be interested in investing in your daycare business. Be sure to have clear agreements and expectations in place to avoid potential conflicts.

  3. Small Business Loans: Contact local banks or credit unions to inquire about small business loans. Prepare a comprehensive loan proposal that outlines your business plan, financial projections, and collateral, if applicable.

  4. Grants and Subsidies: Research government grants or subsidies available for daycare businesses. These programs are designed to support the growth and development of childcare services and may provide financial assistance for specific projects or initiatives.

  5. Investors: If you have a scalable business model or unique value proposition, you may consider attracting investors who are interested in the childcare industry. Prepare a compelling pitch deck and business plan to showcase the potential return on investment.

Hiring and Training Staff for Your Daycare

One of the most critical factors in running a successful daycare business is hiring and training qualified staff. Your team will play a crucial role in creating a nurturing and educational environment for the children in your care. Here are some steps to follow when hiring and training staff:

  1. Define Job Roles and Requirements: Clearly define the job roles and responsibilities for each position in your daycare business. Determine the qualifications, experience, and certifications required for each role, such as early childhood education diplomas or first aid training.

  2. Recruitment and Selection: Advertise job openings through various channels, such as online job boards, local community centers, or professional networks. Conduct thorough interviews and reference checks to assess candidates' suitability for the role.

  3. Training and Development: Provide comprehensive training to new staff members to ensure they understand your daycare's policies, procedures, and safety protocols. Offer ongoing professional development opportunities to enhance their skills and knowledge in early childhood education.

  4. Create a Positive Work Environment: Foster a positive and supportive work environment to attract and retain top talent. Encourage open communication, recognize and reward achievements, and provide opportunities for career advancement within your daycare business.

Creating a Safe and Stimulating Environment

Creating a safe and stimulating environment is crucial for the well-being and development of the children in your daycare. Parents entrust you with the care of their most precious possessions, and it is your responsibility to provide a nurturing and secure space. Here are some key considerations when designing your daycare environment:

  1. Safety Measures: Implement stringent safety measures to protect the children in your care. This includes childproofing the premises, conducting regular safety inspections, adhering to fire and emergency procedures, and maintaining up-to-date first aid certifications.

  2. Age-Appropriate Facilities: Design your daycare space to cater to the specific needs and developmental stages of the children you serve. Provide age-appropriate toys, learning materials, and play areas that promote exploration, creativity, and social interaction.

  3. Hygiene and Sanitation: Establish a robust hygiene and sanitation protocol to ensure a clean and healthy environment. Develop procedures for handwashing, diaper changing, food handling, and cleaning routines. Regularly sanitize toys, surfaces, and high-touch areas to prevent the spread of germs.

  4. Outdoor Play Areas: If you have access to outdoor space, create a safe and engaging outdoor play area. Install age-appropriate playground equipment, ensure proper fencing, and provide shade and seating for parents and caregivers.

Daycare Accounting and Financial Management

Proper accounting and financial management are essential for the long-term success of your daycare business. As a daycare owner, it is crucial to maintain accurate records, manage cash flow, and monitor financial performance. Consider the following tips for effective daycare accounting:

  1. Bookkeeping and Record-Keeping: Implement a robust bookkeeping system to track income, expenses, and financial transactions. Keep detailed records of enrollment fees, tuition payments, payroll, and supplier invoices. This will help you monitor cash flow, prepare accurate financial statements, and facilitate tax compliance.

  2. Budgeting and Financial Planning: Develop a comprehensive budget that accounts for all revenue and expenses associated with running your daycare business. Regularly review and update your budget to reflect changes in enrollment, pricing, or operating costs. Set financial goals and monitor your progress towards achieving them.

  3. Tax Compliance: Consult with a knowledgeable accountant or tax professional who specializes in daycare businesses. They can help you navigate the complex tax regulations, maximize deductions, and ensure compliance with reporting requirements. Consider hiring a daycare-specific accountant in Calgary who has experience in handling the unique tax considerations for daycare businesses.

  4. Financial Analysis: Regularly analyze key financial indicators to assess the financial health of your daycare business. This includes monitoring revenue growth, analyzing expense ratios, and calculating profitability ratios. Use this information to make informed business decisions and identify areas for improvement.

Marketing and Promoting Your Daycare Business

Effective marketing and promotion are essential for attracting and retaining families to your daycare business. In a competitive market, it is crucial to differentiate your services and communicate your unique value proposition. Here are some marketing strategies to consider:

  1. Online Presence: Create a professional website for your daycare business that showcases your services, facilities, and staff. Optimize your website for search engines to improve your online visibility. Leverage social media platforms to engage with parents, share updates, and post testimonials or success stories.

  2. Local Partnerships: Collaborate with local businesses, schools, community centers, or healthcare providers to establish partnerships and referral networks. Offer special discounts or incentives for employees or members of partner organizations.

  3. Word-of-Mouth Marketing: Encourage satisfied parents to spread the word about your daycare services. Implement a referral program that rewards families for referring new clients. Provide exceptional customer service and ensure a positive experience for both parents and children.

  4. Community Engagement: Participate in community events, sponsor local sports teams, or host open houses to raise awareness about your daycare business. Offer workshops or educational sessions for parents on topics related to child development or parenting.


Starting and managing a daycare business in Calgary requires careful planning, dedication, and a deep understanding of the childcare industry. By conducting thorough market research, developing a comprehensive business plan, securing funding, hiring and training qualified staff, creating a safe and stimulating environment, managing finances effectively, and implementing strategic marketing initiatives, you can position your daycare business for long-term success. Embrace the opportunity to make a positive impact on the lives of children and families in your community while building a profitable and fulfilling business. Remember, BOMCAS Canada is a trusted child care accountant in Calgary, offering specialized services to support your financial management needs.